Absence Coordinator

Atlas College is looking for the location Copernicus SG in Hoorn a temporary Absence Coordinator
 

• Scope: 0.4 FTE
• Temporary vacancy due to replacement
• Start date: 1 August 2026
• End date: 23 November 2026

 
The absence coordinator coordinates the registration, assessment, and sanctioning of pupil absences and carries out other supporting tasks.
 
Work
1. Coordinates the registration, assessment, and sanctioning of pupil absences by:

• Carrying out the absence check and collecting student attendance data by reading Magister and comparing the data with that of parents/students;
• Having conversations with pupils about their absence and the reasons for it, and reporting this to the mentor;
• Taking action in cases of unknown/unauthorised absence or lateness
• Approach the student in accordance with pedagogical rules, call parents, inform the mentor, fill in the logbook.;
• Tracing luxury absenteeism and involving the truancy officer.;
• Checking whether absences are recorded incompletely or incorrectly, and alerting the relevant teachers to this;
• Arranging sanctions in accordance with the absence protocol with pupils, checking compliance with sanctions and, if sanctions are not complied with, rescheduling pupils;
• Informing the mentor/parents if a student is frequently absent or late without a clear reason.;
• Consulting with the care coordinator/department head regarding the student's sick leave;
• Requesting mentors to obtain information on sickness absence from parents;
• Passing on information to the care coordinator to register pupils for the absence from school clinic;
• Consulting with the school attendance officer about the current situation;
• The submission of data for the complete absence verification by truancy officers.;
• Registering pupils with DUO;
• Preparing absence overviews for meetings held at the town hall by the truancy officer.;
• The planning and organisation of preventive consultations for pupils aged 18 and under 18, with the relevant compulsory education officer.;
• Periodically reviewing the absence protocol and making improvement proposals to the school management.

2. Carries out other tasks by:

• Providing initial support for pupils and/or parents in various situations and referring them to the mentor/head of year within the school where necessary;
• Carrying out telephone and reception duties;
• Receiving visitors;
• Providing general information on a wide range of topics;
• Supporting the concierges where necessary.

 
Remit, powers & accountability
Kader: the absence coordinator works within internal administrative and procedural rules and regulations, and the school's absence protocol.

Powers: the absence coordinator makes decisions about/in cases of:

• Taking action in cases of unknown/unauthorised absence or lateness
• Approach the student in accordance with pedagogical rules, call parents, inform the mentor, fill in the logbook.;
• Consulting with the school attendance officer about the current situation;
• Carrying out telephone and reception duties.
• Accountability: The absence coordinator is accountable to the site director regarding the accuracy of the registration, assessment and sanctioning of pupil absence, and the execution of other support tasks.

 
Knowledge & Skills

• General administrative and technical knowledge of the student tracking system and absence registration, and insight into related organisational and functional relationships;
• Knowledge of the school's absence protocol and care protocol;
• Knowledge of general information relating to the school and its staff;
• Proficiency in compiling absence reports.;
• Proficiency in using Word and Excel.;
• Communication skills;
• Skill in dealing with pupils;
• Skill in consciously responding to pupil behaviour and reporting on it;
• Skill in communicating with parents/carers and pupils.

 
Contacts
The absence coordinator has contacts:

• Discussing absences with students to determine their validity and to impose disciplinary measures;
• Discuss absences with parents/carers to determine legitimacy and exchange information.;
• Met docenten over het aanleveren van diverse gegevens om controle mogelijk te maken;
• Met mentoren/afdelingsleiders om te overleggen over leerlingen met (ziekte) verzuim en om informatie uit te wisselen;
• With the care coordinator and truancy officers to discuss availability to plan a preventive consultation hour for absence and school doctor, 18+ and under 18s.;
• Liaising with concierges about the adherence to agreements made with pupils concerning sanctions and the exchange of other necessary data related to absence registration.;
• To exchange information with department heads/mentors about their students' absenteeism.

 
What do we offer?
A pleasant working atmosphere with short communication lines, a great deal of mutual trust, and ample opportunities for personal development. You can help shape your own working environment and conditions. A warm, well-organised, and accessible school where everyone knows each other. Did you know that Copernicus SG scores a 9.7 for safety?
New colleagues can expect a pleasant start and guidance. Together, we will ensure that you quickly feel at home with us.
 
What does your appreciation look like?

• The position is scaled at level 7 in accordance with the CLA VO. The grading is dependent on education and work experience.
• An end-of-year bonus of 8.33%%
• An October allowance
• Individual choice budget (ICB) of 90 hours per year (pro rata) for own spending
• A generous (tax-efficient) settlement arrangement
• A group disability insurance policy
• A leased bicycle scheme
• All school holidays off
• A laptop on loan
• Room for professional and personal development

 
Are you interested in this position? 
That's great! Please upload your CV and cover letter using the “Apply” button. Enthusiastic, but still have questions? Please contact Erwin Mollee, Head of Organisation and Management, via email: E.Mollee@atlascollege.nl or telephone: 0229-236 344. 
 
More information about our school can be found at https://copernicushoorn.nl/
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